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Purpose.What is the purpose.Of your document? To inform management about the meeting.Audience.Who will receive your document? And why? Management (because they are involved into the business).Format.What kind of document? Email? Letter? Memo? Meetin Minutes.Method.Should your document, be short long have bullet, points? Does it require persuasive / abrupt language? What sort of language. Should it use? Why? This should be short and have bullet points.Means.Should your document be written in Word Excel PowerPoint,,,, etc.? Why? Word because there is simple information.Organisational rules / protocols.What organisational rules and standards do you need to take into account and why? Minutes template.Key points.What key points need to be in your document and why? Date / time.Attended.Apologies.To.CC.Item / issue.Action.When / who.Structure.What order should your key points go? Item / issue.Action.When.Who.
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